Please do not send confidential, regulated, financial, health, authentication, or other highly sensitive information through the contact form or a scheduling form.
Information we collect
Subodhi.ai may receive information you choose to provide when you use our contact form or book a call, including your name, email address, organization, scheduling preferences, and the business challenge you describe.
The Path to Clarity
The Path to Clarity (subodhi.ai/path-to-clarity.html) runs in your browser. Your answers are not sent to us unless you tick “Share my responses with Subodhi.ai” and press “Share my results”. If you do, we receive the name and email address you enter, the organization type and size you picked, the challenges you carried, your readiness answers, the suggested next step, and your consent. This is processed by Netlify Forms. We use it to reply to you and prepare for a conversation about your results. If you accept analytics cookies, Google Analytics also records which steps you reached and the choices you made (for example, which tube you sorted a task into), without your name or email address. If you decline, no analytics are collected. The exercise’s music is served from our own website.
AI Desk exercise
If you play the AI Desk exercise (subodhi.ai/ai-desk), we record the choices you make in it: for example, the task you picked, how you briefed the assistant, which drafts you approved or left out, the next steps you chose, and how long the exercise took. This record also includes the organization and invitation tag in the link you were sent. It does not include your name or email address. If your link carries an invitation tag meant for you personally, the record can be linked to that invitation. If you enroll your team in a workshop, we also receive the name, email address, organization, team size, preferred dates and recording preference you enter, together with the task you picked and the organization and invitation tag in your link. Both are processed by Netlify Forms. We use this information to prepare and tailor workshops for your organization and to improve the exercise. The exercise does not use analytics or set cookies, and it loads nothing from third-party websites.
When you submit any form on this site, Netlify may also record technical details such as your IP address, browser type and the page you submitted from, to deliver the submission and filter spam.
How we use information
We use the information you provide to respond to your inquiry, coordinate meetings, understand your needs, prepare for conversations, provide requested services, and maintain ordinary business records.
Scheduling and third-party services
The contact form is processed by Netlify Forms and protected by Netlify spam filtering, a hidden honeypot field, and Google reCAPTCHA. reCAPTCHA may process technical information and set a necessary security cookie to distinguish people from automated traffic. Booking links lead to Cal.com, which processes the information you submit under its own privacy practices. Email and video-meeting providers may process information necessary to deliver those services.
Cookies and analytics
We use Google Analytics, a web analytics service provided by Google, to collect data that lets us view and understand website traffic — for example, how many people visit, which pages they view, how they found the site, and general device, browser, and approximate location information derived from IP address. To do this, the Google tag on our pages sets cookies and collects usage data, which Google processes to produce aggregated reports about site activity. We use these reports only to understand overall traffic and improve the website; we do not use them to identify individual visitors. Google Analytics is not permitted to receive names, email addresses, children’s information, inquiry messages or payment details.
Analytics cookies are optional. Google Analytics loads only if you choose “Accept analytics” in our cookie banner, and it is not loaded before you consent. You can change or withdraw your choice at any time using the “Cookie settings” link in the footer of every page. If you reject analytics, we do not send website-usage data to Google Analytics. Necessary cookies and local-storage items — which remember your cookie preference, maintain security, and enable registration or payment — are always active and are not used for advertising.
Google processes this information under its own privacy practices. You can learn more in Google’s Privacy Policy and in “How Google uses information from sites that use its services.” You can opt out of Google Analytics across all websites by installing the Google Analytics Opt-out Browser Add-on, or by declining or clearing cookies in your browser.
Google reCAPTCHA may also set a necessary security cookie when the contact form is used. The hosting provider may process technical information such as IP address, browser type, device information, requested pages, and security logs to deliver and protect the website.
Sharing
We do not sell or rent personal information. Information may be shared with service providers that support website hosting, scheduling, email, meetings, analytics, and business operations, or when required by law.
Retention and security
We retain inquiry information only as long as reasonably necessary to respond, provide services, meet legal obligations, resolve disputes, and maintain legitimate business records. Access to form submissions and related accounts should be limited to authorized users and protected with strong authentication. No internet transmission or storage system can be guaranteed to be completely secure.
Your choices
You may ask us to correct or delete information you provided, subject to legal and operational requirements. You may also choose not to provide optional information.
Children
Our website and Subodhi.ai’s consulting services are directed to adults and organizations. Our AI Explorers workshop is designed for children ages 8–17, but we work with children only through a parent or guardian: registration and inquiries are completed by an adult, and any information about a child — such as a first name and age range — is provided by that parent or guardian for the purpose of running the workshop. We ask parents and guardians not to submit a child’s full name, contact details, account information, or other sensitive information through our forms.
We do not knowingly collect personal information directly from children. During the workshop, children work in Google Gemini accounts that a parent or guardian sets up and controls, and Google Analytics is not permitted to receive children’s information. A parent or guardian may review, correct, or request deletion of their child’s information at any time — see Contact, below.
Changes to this policy
We may update this policy as our services and tools change. The effective date above will be revised when material changes are made.
Contact
Questions or privacy requests may be submitted through the protected contact form.
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